Minutes 2023

May 2023

ROTHWELL PARISH COUNCIL

Minutes of Parish Council Meeting held at Rothwell Village Hall on Tuesday 23rd May 2023 at 7.40 p.m.

 

Present: Cllrs S. Davey, C. Dale, M Colebrook, E. Ellinor, J Raftery 

Absent: W Emms

Also Present: D. Beer (Clerk), Cllr Tom Smith 

 

  

1. To elect a chair: Cllr Davey was proposed by Cllr Ellinor, seconded by Cllr Colebrook and duly elected.

 

2. Apologies for absence - none

 

3. Declarations of Interest - none

 

4. To approve minutes of the meeting held 14th March 2023 – approved and duly signed

 

5. Chairman & Council’s comments.

  • Cllr Colebrook said he was sad to see the gates had been smashed. A car had crashed into the gates, and the owners of the car had said they would repair them but so far there is no evidence of this. Cllr Colebrook said he would try to repair them.
  • Cllr Ellinor had researched land ownership on Wold View, to discover that some was owned by WLDC and some by ACIS, including part of the turning circle. This would, however, be subject to social housing restrictions so it is unlikely ACIS would be able to free up any land to relieve the parking situation.
  • Cllr Dale reported that cars that were previously parked dangerously on the corner of School Lane were now parking on the pavement around the corner, which is also causing an obstruction.
  • Cllr Smith stated that, with cuts in policing, it is unlikely that any parking violations would be enforced.

 

6. Clerk's report on matters outstanding:

  • The gates had been repainted by Highways Volunteer Scheme
  • The clerk had offered the Village Hall Committee a payment of £60 upon receipt of an invoice. They have accepted this offer.
  • An application had been made for a grant for a VAS camera.
  • An up-to-date quote for a VAS camera had been received from Messagemaker of £3738.
  • ACIS had been contacted to see if they have any solution for the parking problem in Wold View. Cllr Smith had spoken to Joe Phillips. LCC could put it on their schedule to remove the footways.
  • The vacancy on the Council has been advertised and a new Councillor should be co-opted at the earliest opportunity.

 

7. Finance:  

 

  • To approve statement of accounts – approved unanimously.
  • Execute Annual Governance Statement – signed by chairman
  • Execute Certificate of Exemption – signed by chairman
  • Execute review of internal audit – agreed to employ Cassells for the coming year.
  • Sign the CIL return – signed by Chairman and sent to WLDC. (CIL to be retained and used to part fund the VAS camera.)

 

Accounts for payment. 

  • ICO by d/d - £35.00
  • Clerk’s invoice £319.29
  • HMRC 63.60
  • Village Hall £60
  • Insurance premium (Zurich) £240.22
  • Cassells (accountants) £84.00
  • Emma Ellinor – Land Registry fees £12.00

It was resolved to pay the above invoices.

 

 

8. Planning applications - none

 

9. Correspondence - none

 

10. To review the Insurance policy and, if appropriate, resolve to pay renewal premium. 

It was resolved to renew the policy.

 

11. To review standing orders – agreed and resolved to adopt.

 

12. To review financial regulations - agreed and resolved to adopt

 

13 Review register of assets. 

There were doubts whether certain items (such as the lawnmower and strimmer) were still usable; it was agreed to revalue certain items and that the Insurance Schedule and the Register of Assets should match. The clerk agreed to contact the insurers to see if any adjustment to the values would affect the premium.

This to be reviewed at the next meeting after enquiries had been made with the insurance company and checks had been made on the state of the items on the list.

 

14. Speed restriction signs update – Council resolved to go ahead with ordering the VAS sign as soon as funding became available.

 

15. Car parking issues - this had been discussed in item 5. 

 

16. Any other business – none.

 

The meeting closed at 8.43. Suggested date of the next meeting: 18th July 2023.