Minutes 2021

May 2021

ROTHWELL PARISH COUNCIL

Minutes of Annual Meeting of Parish Council 

held at Rothwell Village Hall on WEDNESDAY 19th MAY 2021  at 7.40 p.m.

 

Present: Cllrs S. Davey, I. Kireia, C. Dale, R Thomas, E. Ellinor, W. Emms, N. Deakin:  Also Present: D. Beer (Clerk)

 

 

1. Election a chairman: Stewart Davey was duly elected for a further term.

 

2. Apologies for absence - None

 

3. Declarations of Interest - None

 

4. Minutes of the meeting held 10th March 2021 – signed as a true record.

 

5. Chairman & Council’s comments – none.

 

6. Clerk's report on matters outstanding:

The clerk reported that Anglian Water and the Environment agency had again been contacted re the flooding, with correspondence being forward to Sir Edward Leigh but no response was forthcoming. Clerk was instructed to follow up. Cllr Emms reported that Anglian Water had visited the area. The broken sign for Partridge Drive had been reported and the council have chosen to place a new sign on the opposite side of the road. Clerk was instructed to query this. The broken fingerpost sign has not yet been repaired. Clerk to follow up again.

 

7. Finance:  

Annual return for the year ended 31 March 2021

  1. Execute Annual Governance Statement – Executed and duly signed by chairman and clerk.
  2. To approve statement of accounts – approved and duly signed by chairman and clerk.
  3. Execute Certificate of Exemption – duly signed by chairman and clerk.
  4. Execute review of internal audit – executed.

 

Accounts for payment. 

HMRC – 61.00, David Beer - £297.48, Rothwell Village Hall £782.63

Resolved to pay.

 

Banking. The chairman reported that he had succeeded in getting the correspondence address changed and there was progress on the proposed move to on-line banking.

 

8. Planning applications – none.

 

9. Correspondence:

a mail shot from Safe Speed – deemed to be rather expensive; 

A letter from E-On inviting us to renew our subscription to the Fixed Business Plan for the supply at the Village Hall (clerk to follow up once prices are compared and re-subscribe if deemed appropriate); 

notice from LCC of traffic restriction due to road repairs with traffic; details have been put on the website.

ICO certificate.

 

10. To review Insurance policy and resolve to pay renewal premium.

Cllr Ellinor queried the public liability section, particularly the clause referring to environmental clean-up costs and wondered whether this was an option we could do without. Clerk to enquire with Zurich. If it was included in the policy as standard, Council resolved to pay premium for renewal: £232.23

 

11. To review standing orders: reviewed and agreed.

 

12. To review financial regulations: reviewed and agreed.

 

13  Flooding/Drainage problems: there is no real progress on this. Anglian Water are aware of the situation.

 

14. Speed restriction signs for the village: Speeding was seen as a continuing problem in the village, particularly with cars entering the village down the hill from the High Street. The chairman has a sign in storage. The clerk reminded Council of the grant from the Councillor Initiative Fund of £131.70 towards speed restriction signs.  The chairman mentioned that Caistor TC has a reactive illuminated sign that they no longer require. The clerk is to contact the clerk of Caistor TC with a view to purchasing this.

 

15. Any other business: 

  • Village Hall: There was discussion about who owns the village hall and how it is managed. The clerk pointed out it is not on the asset register for the PC and it is assumed it is owned by “the village” and run by a Trust, although the outgoings are funded by the PC. It was felt that local residents should be made aware of its existence and encouraged to use it. However parking is a problem. Publicising could be done by a prominent mention on the website. (Clerk to action this). Cllr Kireia pointed out there are only 2 people on the Village Hall committee and more members are needed to make it work. (This matter to go on the agenda for the next meeting.)
  • The gates to the village need some TLC and Cllr Deakin agreed to paint them.
  • The clerk’s contract was approved by Council and signed by the Chairman.
  • The issue of dog fowling was brought up, but it was thought little could be done to police this and the introduction of more bins and signs would not solve the problem.
  • Re footpath: Cllr Dale is to purchase “permissive footpath” signs and install them on the gates leading to the path. Cllr Emms noted the grass is nearly established.

The date of the next meeting was set for Wednesday 14th July. The meeting closed at 8.30